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OCTAVE is committed to protecting your privacy and personal information.
We recommend that you read this policy before accessing OCTAVE’s digital content. This Policy informs you of our practices for processing data and how your personal information is collected online and used by OCTAVE. This policy is easily accessible from our homepage and at the bottom of each page of this website.
OCTAVE is committed to protecting the right to privacy and the protection of personal data, as well as respecting national and international laws on the protection of such data. OCTAVE is committed to preserving the confidentiality of any personal information and strictly limiting its disclosure in accordance with national laws and regulations. This Policy applies in all OCTAVE Group subsidiaries for the collection, processing, use, dissemination, transfer, and storage of personal data unless national legislation provides for specific protection rules.
How do we process your personal data?
OCTAVE respects the right of every individual, employee, candidate, or client to have their personal data protected. OCTAVE observes the following principles in processing your personal data:
Process your personal information fairly, lawfully, and in a transparent manner
Collect your personal information for specific and legitimate purposes and not process it subsequently in a way that is incompatible with those purposes
Ensure that the personal information collected is relevant and not excessive in relation to the purposes for which it is collected and processed. Information may be anonymized when possible and appropriate, depending on the nature of the data and the risks associated with the intended uses
Keep your personal information accurate and up-to-date if necessary. We will take reasonable steps to correct or delete inaccurate or incomplete data
Personal information will be kept for the duration necessary for the purposes for which it is collected and processed
Process personal information while respecting the rights of individuals
Technical, physical, and organizational measures are taken to secure your data and prevent unauthorized access, unlawful processing, and unauthorized or accidental loss, destruction, or damage to personal information
Process your personal data in compliance with the legal bases of the processing, including obtaining consent when required
Why do we collect and use personal information?
OCTAVE may collect personal information to perform the following operations:
Profile creation;
Information requests;
Newsletter subscriptions;
Management of applications.
What types of personal information are collected?
OCTAVE collects and processes your personal information with your consent and after informing you appropriately. Personal information refers to any information about an identified or identifiable person.
An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier or to one or more specific factors specific to their physical, physiological, psychological, economic, cultural, or social identity.
This policy does not cover anonymized personal information, meaning when individuals are no longer identifiable or can only be identified at disproportionate costs and efforts. If anonymous data becomes identifiable, or if pseudonyms are used that allow the identification of individuals, then this policy will apply. The decision to disclose personal information to us is yours, so if you choose not to do so, we reserve the right not to register you as a user or provide the requested service. The types of personal information we process include:
your first name, last name, company, email address, phone number,
your educational and professional background and professional interests (for applicants);
your OCTAVE user ID and password (if applicable);
your IP address.
How do we use this information?
We collect and use your information for many reasons, including: Navigation and Search: We collect certain personal information when you view our digital content or click on links to products and services. We collect this information to improve your user experience on future visits (country or language selection, for example), for more efficient operation of our sites, to gather global demographic data, to analyze site activity and performance, and to evaluate the effectiveness of our advertising.
See also our Cookie Policy for information on how we use cookies. Newsletter and Promotional Emails: We collect your personal information when you request to receive newsletters, promotional emails, and other information. We use this information to provide you with the information you requested.
Responding to Your Information Requests: If you contact us, we keep records of your correspondence or comments, including your personal information, in a file dedicated to you. We use this information to provide you with personalized service if you contact us again. Application Management: We collect your personal data in order to respond to your applications as part of our recruitment operations.
This text appears to be a privacy policy statement, outlining how the company OCTAVE will collect, use, and protect personal data provided by users or customers.
The text mentions that OCTAVE will collect personal data for specific purposes, such as providing services or products, and that this data may be shared with third parties, but only for the purposes outlined in the policy statement.
The policy also notes that OCTAVE will take measures to protect personal data against loss, unauthorized access, disclosure, alteration, and destruction. It outlines the circumstances under which personal data may be used, such as for compliance with legal requirements, protection of OCTAVE’s rights or safety, or when necessary for auditing purposes.
In addition, the policy statement highlights the importance of user consent in the processing of personal data. Users must provide their explicit consent for their personal data to be processed by OCTAVE for the purposes outlined in the policy. The statement also mentions that personal data of minors under 16 years old will not be processed without explicit consent from their parents or legal representatives. Finally, the policy acknowledges that personal data may be transferred to countries or jurisdictions that do not offer the same level of data protection as the EU, but OCTAVE will provide appropriate safeguards to ensure that personal data is duly protected.
Third-party websites and social networks
OCTAVE’s websites or services may provide links to third-party applications, products, services, or websites to facilitate your navigation and for your information.
If you visit these links, you are leaving the OCTAVE site. OCTAVE does not control these third-party sites or their privacy and data protection practices, which may be different from ours. We do not endorse or represent any of these third-party sites and decline all responsibility for their content and privacy practices.
Personal data that you choose to provide us via these sites or that is collected by these third parties is not covered by the OCTAVE Personal Data Protection Policy.
We encourage you to review the privacy policy of any site with which you interact before allowing the collection and use of your personal information. We also provide links to social networks that allow you to share information with your own social networks and interact with OCTAVE on various social networks. When you use these links, information about you may be collected or shared. We encourage you to review the privacy policies and settings of the social networks with which you interact to understand the information that may be collected, used, or shared by these sites. If you post, comment, indicate interests or share personal information, including photographs, on any public forum, social network, blog or similar forum, please note that any personal information you post may be read, viewed, collected, or used by other users of these forums and may be used to contact you, send you unsolicited messages or for purposes that neither you nor OCTAVE controls. OCTAVE is not responsible for the personal information that you choose to post on these forums.
What are your rights?
Right of access
As a data subject, you have the right to inquire about the nature of the personal data stored or processed about you by any OCTAVE entity. Access to your personal data will be provided to you regardless of the location of processing or storage.
Right to rectification
If personal information is inaccurate or incomplete, you may request that it be modified.
Right to object: You have the right to object at any time to the processing of your personal data when OCTAVE processes your data for reasons of legitimate interest or for direct marketing purposes.
Right to erasure
You may request the erasure of your personal data in cases provided for by law.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data when allowed by applicable laws and regulations.
Right to data portability
If you meet the conditions defined by laws and regulations relating to the protection of personal data, you have the right to receive a subset of your personal data and transfer them from OCTAVE to another controller. You can also request the direct transmission of your personal information from OCTAVE to another controller when technically feasible.
Right to lodge a complaint
You have the right to lodge a complaint with the competent supervisory authorities. You can send any request for access, rectification, restriction, erasure, or portability of your personal data to the contact address indicated on the website.
You can send any questions related to this policy of personal data protection to the Delegate for Personal Data Protection of OCTAVE at dpo@octave.agency or by postal mail to: Delegate for Personal Data Protection OCTAVE, avenue Louise 54 – 1050 Brussels.
Changes to this personal data protection policy
OCTAVE reserves the right to modify this policy if necessary, for example, to comply with a change in law, regulation, OCTAVE’s practices and procedures, or requirements imposed by authorities responsible for the protection of personal data. In this case, OCTAVE will inform its candidates, clients, and any concerned person of any change to this policy. OCTAVE will publish any changes on the internal and external websites concerned.